2016-2017

The Applicant Management System is a web-enabled application (Php/MySQL) created in conjunction with Purely Interactive for the Queen’s University Department of Family Medicine – CaRMS (Canadian Resident Matching Service).  It is used to automate the resident application process which prior to the advent of this system was done on a largely manual basis using spreadsheets and paper.

 

 

The process works as follows:

  • CaRMS prospective resident information is imported into the system.
  • Physicians are able to log in to the system and review the applications and rate them to give them a score.  Only residents achieving a certain score are eligible for an face-to-face interview with a physician and a resident.

 

Interviewers (either a Physician or a Resident) then:

  • login to the web application
  • search for an applicant by CaRMS ID
  • view information imported into web application (from file review) about the applicant
  • enter information and scores for various questions during interview and submit:
  • once the information from the interview has been submitted, the applicant record cannot be updated by the interviewer (only by an administrator)
  • if an applicant has already been interviewed, this is indicated next to the applicant’s name in the search results for an interviewer
  • two interview records can be submitted per applicant – one from a Physician and one from a Resident

 

The administrator is able to:

  • search for an applicant by CaRMS ID
  • view information imported into web application (from file review) about the applicant
  • edit interview status for applicant
  • edit scheduled interview date for applicant
  • edit information inputted during interviews and submit
  • add, edit and disable users
  • Run a report that shows the interview status of applicants

 

A spreadsheet indicating final scores is exported from the system.